Level 3 Payroll Administrator Course Summary

The Payroll Administrator Apprenticeship is broken down into three core elements including; Knowledge, Skills and Behaviours. On completion of the Apprenticeship, a competent Payroll Administrator will be able to show competency in all of the areas listed in the training overview below.

Upon successful completion of the apprenticeship apprentices may approach a range of Professional Bodies for recognition within the payroll sector, notably including the Global Payroll Association and CIPP (Chartered Institute of Payroll Professionals)

Completion of the Payroll Administrator Apprenticeship may provide progression opportunities to more senior positions such as Team Leader, Supervisor or Manager within Payroll, or to move to related roles in departments such as HR, Finance or Pensions.

Entry Requirements:

Apprentices without Level 2 English and Maths (GCSE C Grade or above equivalent) will need to achieve this level during the apprenticeship. For those with an education, health and care plan or a legacy statement, the apprenticeship’s English and Maths minimum requirement is Entry Level 3. British Sign Language qualification are an alternative to English qualifications for whom this is their primary language


What’s included?

Each apprentice is assigned an experienced payroll skills coach. Typically this will be a qualified payroll professional who has worked extensively within the payroll industry at a senior level. Apprentices will also gain exclusive access to a wealth of resources including;

  • Access to a specialist Apprenticeship payroll forum.
  • Monthly one-to-one sessions with their Skills Coach (Via Zoom or In-person)
  • Group coaching and tutoring (via Zoom)
  • Webinars Conferences Podcasts
  • Access to fellow learners and networking opportunities

1 Introduction and UK Review

2 Different Employers and Different Pay Types Real

3 Time Information

4 IncomeTax

5 National Insurance Contributions

6 Student Loans

7 Statutory Leave and Pay

8 Apprenticeship Levy

9 Gender Pay Gap Reporting

10 Construction Industry Scheme

11 Court Orders

12 Benefits in Kind

13 Recap on Worker and Pay Types

14 New Starters

15 Voluntary Deductions

16 Statutory Deductions – Income Tax

17 Statutory Deductions – Pensions

18 Statutory Deductions – National Insurance

19 Family and Sickness Related Statutory Payments

20 Student Loans

21 The Aprenticeship Levy

22 The Gross to Net Process

23 Leavers

24 Post Payroll Process

25 The State Pension

26 Pension Scheme Types

27 Pensions’ Tax Relief

28 Pensions’ Fexibility 30 Auto – enrolment

29 Pension Payrolls

30 Auto – enrolment

31 Regulation and Compliance

Planning and prioritisation

Analysis Users systems and processes

Produce quality and accurate information

Team working/collaboration

Communication and engagement

Ethics and integrity


Professional scepticism

Proactivity and enthusiasm

Professional development


Often referred to as EPA, this comes once the Apprentice has completed all sections of their course and their Skills Coach is confident they have the skills and knowledge to pass the final assessment. Skills Coaches work dilligently to ensure learners are fully prepared to pass all assessments.

This assessment is carried out by an external organisation who will visit and may require completion of some daily tasks, a scenario-based discussion, or a presentation.


Course Benefits

There are many proven benefits of the Payroll Administrator Apprenticeship programme and apprenticeships in general for both employer and apprentices.

For Employers

Training and investing in your workforce encourages a sense of employees feeling valued at work, which in turn can:

Reduce absenteeism

Increase retention

Stimulate confidence and job satisfaction

Assist wellbeing

Boost productivity

Develop consistency

Increase business outcomes

For Individuals

Be recognised as committed to excellence in your own practices

Stay ahead of others in the industry

Formally demonstrate your skills to your employer and your team

Be inspired to focus further on your continuous development

Join our community to stay up-to- date with industry changes

Become a member of a professional body in payroll

Next steps checklist…

  • Download the course brochure (if you haven’t already)
  • Speak with your line manager, L&D or HR team about enrolling
  • Contact our team to answer any questions and begin your application

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